Charter Bus Prices in Richmond
Coach Bus Richmond is here to help you find out how much it costs to rent a charter bus in Richmond! We have a complete fleet of 18-, 20-, 25-, and 56-passenger buses available across Virginia, so you'll always get the vehicle you want at a price you’ll love. Whether you're planning a school field trip to the Virginia State Capitol, a corporate event downtown, or a wedding at one of Richmond's beautiful venues, we make it easy to get an instant quote online 24/7 with our easy-to-use online tool. Just call our team at 804-906-7820, and we'll quickly provide you with a free, personalized quote in less than 30 seconds!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Richmond?
The cost of a charter bus rental in Richmond typically ranges from $1,100 to $9,000+ depending on several key factors including the size of the bus, duration of the trip, mileage, time of year, and specific itinerary details. Smaller minibuses (18-, 20-, or 25-passenger) generally fall on the lower end of the spectrum, while full-size 56-passenger coach buses are priced at the higher end due to increased capacity and amenities. Multi-day trips, peak-season travel, and complex routing can increase the final price. You can easily get an instant quote using our online tool or call our reservations team for a free, personalized estimate based on your exact trip details.
What Factors Influence Charter Bus Prices in Richmond?
Several factors influence the cost of renting a charter bus in Richmond. The most significant variables include the size and type of vehicle (minibus vs. full-size coach), the length and duration of the trip (single-day vs. multi-day), total mileage, and the time of year. Additional considerations such as the need for a larger fleet, last-minute bookings, and special event transportation (e.g., weddings, corporate shuttles, sporting events) can also impact pricing. Coach Bus Richmond offers transparent, upfront pricing with no hidden fees, and our team works closely with each client to ensure they receive the best value for their transportation needs.
Sample Trip Pricing Examples
To give you a better idea of what to expect, here are some sample trip scenarios and their estimated costs:
- A local, 4-hour shuttle within Richmond on a 25-passenger minibus: $1,295
- A day trip from Richmond to Washington, DC (2 hours each way) on a 56-passenger charter bus: $3,395
- A weekend trip from Richmond to Virginia Beach on a 20-passenger minibus: $2,995
- A multi-day school trip from Richmond to Williamsburg on a 56-passenger charter bus: $4,495
These are just examples—your actual price will depend on your specific itinerary. The fastest way to get accurate pricing is to call our reservation team with your trip details.
Example #1
Say you're getting married at The Boathouse at Rocketts Landing but have lots of guests staying at hotels in Short Pump. You need a wedding shuttle to bring them to the venue and back after the reception. You book a 25-passenger minibus for 8 hours to run multiple loops between the hotel district and the venue. Your quoted price comes out to $2,400 for the day, plus a $350 deposit due at booking. You'll also need to provide a 15% gratuity ($360) at the end of the night. Your total cost: $3,110.
Example #2
Your company is hosting a two-day conference at the Greater Richmond Convention Center and needs employee shuttle service from several downtown hotels. You book two 56-passenger charter buses for 10 hours each day. The quote comes to $3,800 per bus for the two days, totaling $7,600. After adding a 10% tip ($760), the final cost is $8,360. The company pays a $500 deposit and the balance after the event.
Example #3
A local high school is taking 100 students on a field trip to the Virginia Museum of History & Culture. They need two 56-passenger buses for a 6-hour day. The school receives a quote for $1,650 per bus, totaling $3,300. With an optional 15% gratuity ($495), the total comes to $3,795. A deposit of $400 is required to confirm the reservation.
Example #4
A youth soccer team from Richmond is traveling to a tournament in Raleigh, NC. They book one 25-passenger minibus for a two-day trip. The quote is $4,200 for the weekend. Parents and coaches split the cost, and a $500 deposit secures the booking. An additional $100 is set aside for tolls and parking fees.
Example #5
A church group is planning a day trip from Richmond to Colonial Williamsburg. They book a 20-passenger minibus for a 12-hour day. The quote comes to $1,900, with a $300 deposit due at signing. The group collects funds from participants to cover the balance and includes a 10% tip for the driver.
Example #6
A large hospital in Richmond is implementing an employee parking shuttle from an offsite lot. They contract two 18-passenger minibuses for weekday service, 5 days a week, 8 hours per day, over a 6-month period. The hospital receives a discounted long-term rate of $1,200 per day per shuttle. Over 6 months (approximately 130 weekdays), the total cost is $312,000. This fixed-rate contract helps the hospital budget for reliable transportation while freeing up critical parking spaces on campus.
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